Click the image to view a large screenshot of Accounts Payable in action.

Accounts Payable puts you in charge of the entire payable process - from the minute invoices come in your door, through the approval process, payment selection and cheque printing.
Invoice entry is simple and efficient with a spreadsheet entry grid that can be navigated by keyboard or mouse. Payment selection is even easier with a process that can select invoices to pay by any criteria you define. And generating supplier cheques is a snap with advanced cheque writing capabilities like two-party cheques and customisable cheques and stubs.

Using Sage Timberline Accounting's access tools, your payables information is always immediately available. Interactive inquiries let you view stored information  in seconds for quick lookups and over the phone answers. And customisable reports let you calculate and print information in any format you choose for in-depth payables analysis.
Following is a detailed list of all the features Accounts Payable offers to keep you on top of expenses and in control of your cash flow:

Supplier Tracking

Invoice Entry

• Track invoices the minute they come through your door with an optional pending invoice system.

• Navigate the entry window with the keyboard or mouse for efficient input.

• Pre-fill information that repeats every line to reduce keystrokes.

• Distribute invoices to multiple properties, jobs, cost codes, categories, general ledger accounts and taxable status.

• Allocate invoices by predefined percentages

• Customise the distribution grid by vendor type to include only entry fields needed for each vendor.

• Enter and pay invoices for future periods.

• Place invoices or distributions on hold during invoice entry

• Tie invoices to commitments

• Receive a warning if a vendor's insurance has expired.

• Receive a warning if a subcontractor or supplier's invoice doesn't match estimates or commitments so you don't over or underpay.

• Set up new vendors on the fly.

• Enter joint-cheque payees during invoice entry.

• Automatically calculate due dates based on vendor terms.

• Default the accounting date as the invoice date, date entered or date received.

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• Post discounts to multiple property jobs.

• Track discounts that you took advantage of as well as those you missed.

• Automatically calculate tax liability.

• Automatically assign bank accounts.

Payment Selection

• Displays invoices by any criteria you define.

• Automatically or manually select invoices for payment.

• Make partial payments.

• Give discounted invoices priority.

• Manage retention, PAYG GST taxes, GST, VAT and sales.

• Place invoices, distributions, vendors, jobs or commitments on hold during payment selection.

• Enter joint cheque payees during invoice selection.

• Enter a payment memo for the cheque stub.

Cheque Printing

• Print two-party cheques.

• define the content and layout of the cheque face and stub.

• Soft cheques in vendor, job, property or GL account prefix order.

• Draft cheques from separate banks in the same cheque run.

• Print the vendor's customer ID for your company on the cheque.

• Automatically print a detailed or summary cheque register following the cheque run.

• Produce MICR encoded cheques with an  interface to create-a-check.

Inquiry

• Choose from 16 pre-designed Accounts Payable inquiries (for example, Invoice-Register, AP Aging and Vendor Insurance).

• Drill down on summary information to view supporting detail (for example, click on a vendor to see associated invoices, or click on an invoice to see associated distributions and payments).

• Apply conditions to display only the information you want to see.

• View and insert electronic notes and file attachments.

• Insert columns of data on-the-fly to quickly access additional information.

• Modify any of the more than 100 inquiries contained in a complete Sage Timberline Accounting Extended system, or create new inquiries using the Sage Timberline Accounting Inquiry Designer.

Reporting

• Choose from nearly 40 pre-designed Accounts Payable reports to calcular and print information at any time (for example, Open Invoice, Approved Invoice Register and Cash Requirement).

• Apply conditions and ranges to print exactly the information you need.

• Modify nearly all of the more than 500 reports contained in a complete Sage Timberline Accounting Extended system, or create new reports using the Sage Timberline Accounting Report Designer.

Additional Features

• Change or delete invoices even after they have been posted with complete accounting integrity.

• Void cheques and reinstate invoices.

• Enter electronic notes to document information on invoices and vendors.

• Attach other files )for example, scanned images of purchase orders or receiving documents) to invoices and vendors.

• Allow responsible staff to approve invoices electronically using an optional invoice approval system.

• Reconcile cheques using Sage Timberline Accounting's integrated Cash Management application.

• Customise the toolbar for quick push-button direct access to reports, inquiries and tasks.

• Change onscreen descriptions to match your company's standard terminology.

• Set up macros for unattended processing of predefined tasks.

• Define security rights by user or group.

• Enter expenses to one company but pay invoices from another company (intercompany accounting)

• Import invoices from another program.

Accounts Payable is one of many applications offered by Sage Timberline Accounting suite, Sage Timberline's fully integrated accounting software system for construction and property management firms. Designed for the 32-bit Multitasking environments of Microsoft Windows XP, Sage Timberline Accounting gives you the tools to make better decisions, increase productivity and, ultimately, build profits.

For further information, brochures or demonstrations of the Sage Timberline Accounting  line of products, feel free to contact us.
Details can be found on the contact page.