Accounts Payable puts you in charge of the entire payable process - from the minute invoices come in your door, through the approval process, payment selection and cheque printing.
Accounts Receivable gives you the tools to stay in touch with clients and on top of receivables to proactively manage your cash position.
Billing can accommodate all your customer invoicing needs. Use it to automatically produce time-and-material, cost plus, lump sum progress billing and easily create free-form invoices independent of your contracts at any time.
Cash Management is an easy-to-use tool that lets you view and track cash transactions generated in Accounting's Accounts Payable, Payroll, Accounts Receivable, Job Cost and Property Management applications and reconcile them with your companies bank statements and general ledger.
Accounting's fully integrated Equipment Cost module tracks ownership, maintenance, cost, revenue, location and profitability for every piece of equipment in your fleet.
Included as a component of Accounting's General Ledger application, the Financial Statement Designer allows you to quickly and efficiently modify Accounting's predefined financial statements or create your own custom statements from scratch.
General Ledger is Accounting's storehouse for financial activity and history. Accounting information generated in other Accounting modules flows seamlessly to General Ledger where it's stored in an account format that you customise to fit your business.
Information Assistant provides quick push-button direct access to Accounting reports and inquiries without requiring access to one of the core accounting applications, making it the perfect tool for your employees who need Accounting data, but don't want to use accounting software to get it.
A complete Accounting package contains more than 500 standard reports. Report Designer gives you the ability to quickly and easily modify them or create your own.
Provided with the Accounts Receivable application, Contracts tracks the details of your customer agreements in one convenient location.
Accounting accounting applications come with more than 100 standard inquiries, each of which provides instant onscreen access to business and accounting information.
Accounting inventory is a complete stock control application designed to keep you on top of all aspects of material management.
Job Cost collects all project-related information and stores it in a format you customise to fit your business.
Service Management helps you to communicate more effectively with customers by giving you quick, ready access to vital service information.
These days access to information means everything. That's why Sage Timberline offers you the flexibility to extend your reach through Open Database Connectivity (ODBC).
Accounting Payroll processes even the most complex construction payrolls automatically. Through Accounting's integration, information generated in Payroll flows seamlessly throughout the software to help you monitor and control labour costs.
Sage Timberline Accounting Property Management software does more than just generate rent charges and print statements. It integrates your accounting and lease management into one, complete system - designed to work on your terms.
Accounting Purchasing gives you the tools to stay on top of material acquisition while keeping an eye on the bottom line.
Remote time entry is an efficient tool designed to enhance payroll productivity and labour cost management.
Sage Timberline Project Management will simplify the way you manage projects, by allowing total integration of your accounting, estimating and project management teams.
WMS allows easy integration between your estimating and accounting products. Includes sending purchase orders.
Estimating provides the tools you need to streamline your entire estimating process from designing an estimate to final bill of quantities.
Document Mangager provides a repository for your company's documents.
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 Equipment Cost

 

 
 

 
 

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Click here for a screenshot of Sage Timberline's Equipment Cost..

Sage Timberline's fully integrated Equipment Cost module tracks ownership, maintenance, cost, revenue, location and profitability for every piece of equipment in your fleet. 
By managing this information and providing easy access to it, Equipment Cost helps maximise your equipment investment

Cost and revenue information can be entered directly into Equipment Cost. Or, through Sage Timberline's integration, equipment-related revenue information can be entered through payroll timesheets, and equipment related cost information can be entered through payroll timesheets and Accounts Payable invoices. This information is then distributed to Job Cost, General Ledger and Billing for appropriate processing.
Equipment cost also helps with equipment maintenance and resource allocation. In addition to make, model and year, Equipment Cost tracks meter readings, license expirations, location and more. You can even establish miscellaneous entries to track additional information, such as fuel consumed or miles travelled.
Using Sage Timberline's access tools, your equipment information is always immediately available. Interactive inquiries let you view stored information in seconds. And customisable reports let you calculate and print information in any format you need to conduct in-depth equipment analysis.

Following is a detailed list of the features Equipment Cost offers to help you make informed equipment decisions that benefit your bottom line:

Equipment tracking

  • identify each piece of equipment with a flexible ID code made up of up to 10 alphanumeric characters and up to three sections.
  • Maintain a log of equipment specifications (for example make, model, year, meter and odometer readings).
  • Track rental information (for example, renter, rental date, return date, external rental rates).
  • Truck ownership information (for example, purchase date, purchase price, seller, fair market appraisal).
  • Track license and permit expiration dates.
  • Add up to 25 user defined data fields to track additional equipment information.
  • Group equipment by type (for example, trucks, lifts, backhoes).
  • Identify a piece of equipment as an attachment to another (for example, the bucket of a backhoe) and track the attachment's costs and revenue separately.
  • Track equipment status with user-definable descriptions (for example, in service, out of service).
  • Track equipment revenue and cost information.
  • Define miscellaneous entries to track additional details (for example, trips, gallons or fuel used, tons carried, on-road miles, tons, flat amounts).
  • Accumulate costs, revenue and miscellaneous entries by week, month, year or life-to-date.
  • Choose to either accumulate miscellaneous entries or replace existing values with new values on an ongoing basis.

Revenue and cost tracking

  • Define equipment revenue and cost codes with up to 12 alphanumeric characters and four sections.
  • Record cost and revenue amount totals to-date, next week, month-to-date, next month, year-to-date, next year and life-to-date (also record revenue units by these accumulations).
  • Track depreciation with an interface to depreciation management software from Best Software, Inc.
  • Group cost codes by any classification (for example, operating costs, ownership costs).
  • Analyse trends in cost, revenue and profits with historical equipment tracking.
  • Track pass-through costs (costs that are billed to the job and not the equipment, but are related to the equipment for reporting purposes).
  • Set up revenue and cost rate tables to streamline entry.
  • Define cost and billing rates with up to four decimal places and use formulas to calculate rates.
  • Use cost and revenue rate tables to automatically assign rates to individual pieces of equipment, equipment types, jobs, employees, etc.

Entry and processing

  • Enter equipment revenue on an hourly basis or by your own custom rate (for example, daily, weekly, monthly, break-even or stand-by-rates).
  • Enter revenue information through Payroll time cards or directly into Equipment Cost.
  • Enter cost information through Payroll time cards, Accounts Payable invoices or directly in Equipment Cost.
  • Post equipment costs to a job instead of a piece of equipment (for example, when a job site surface ruins tires and the replacement cost needs to be attributed to the job).
  • Automatically send job-related equipment costs to Billing for cost-based billing contacts (for example, time and materials, cost plus)
  • Automatically track location, operator and date of operation based on the last transaction entered.
  • Customise cost and revenue entry grids.
  • Verify data entry with customisable entry journals.

Inquiry

  • Choose from 11 pre-defined Equipment Cost inquiries (for example, Profit Analysis, Utilisation, Monthly Trends and Own vs. Rent).
  • Drill down on summary information to view supporting detail (for example, click on a piece of equipment to see associated revenue and cost transaction).
  • Apply conditions to display only the information you want to see.
  • View and insert electronic notes and file attachments.
  • Insert columns of data on the fly to quickly assess additional information.
  • Modify any of the more than 100 inquiries contained in a complete Sage Timberline Accounting Extended system, or create new inquiries using the Sage Timberline Accounting Inquiry Designer.

Reporting

  • Choose from 42 pre-designed Equipment Cost reports to calculate and print information at any time (For example, Profit w/Attachments, License/Permit Expiration and Cost Spreadsheet).
  • Apply conditions and ranges to print exactly the information you need.
  • Modify nearly all of the more than 500 reports contained in a complete Sage Timberline Accounting Extended system, or create new reports using the Sage Timberline Accounting Report Designer.

Additional features

  • Automatically generate balancing General Ledger entries if you have separate companies for equipment ownership and construction.
  • Import revenue, costs, meter readings and other entries from third-party software systems (for example, depreciation from Best Software's FAS).
  • Enter electronic notes to document information through Equipment Cost.
  • Attach other files through Equipment Cost (for example, attach a scanned image for a piece of equipment).
  • Customise the toolbar for quick push-button direct access to specific reports, inquiries and tasks.
  • Change onscreen descriptions to match your companies standard terminology.
  • Set up macros for unattended processing of predefined tasks.
  • Define security rights by user or group.

Equipment Cost is one of many applications offered by the Sage Timberline Accounting Suite, Sage Timberline's fully integrated accounting software system for construction and property management firms. Designed for the 32-bit multitasking environments of WindowsXP, and featuring Client/Server SQL database technology, Sage Timberline Accounting gives you the tools to make better decisions, increase productivity and, ultimately, build profits.

For further information, brochures or demonstrations of the Sage Timberline Accounting line of products, feel free to contact us.
Details can be found on the contact page.

 

 

Sage Timberline Accounting Modules

Interfaces to:

 
 
 
Estimating
Whatever your specialty, Sage Timberline Estimating provides the tools you need to streamline your entire estimating process. more>		 Accounting

Automate the entire work process to help control costs and increase revenue. We give you all the tools you need to manage jobs productively. more>		 Databases

We offer prebuilt Metric databases covering several vertical markets to provide Turnkey Solutions. more>

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