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General Ledger is Sage Timberline's storehouse for financial activity and history. Accounting information generated in other Sage Timberline Accounting modules flows seamlessly to General Ledger where it's stored in an account format that you customise to fit your business. There, the information is easily retrieved and reported using Sage Timberline Accounting information access tools.
General ledger's tight integration within Sage Timberline Accounting ensures that subsidiary ledgers stay in balance with the general ledger, that clear audit trails lead to original activity, and that account reconciliation is fast and efficient.

General Ledger's flexible accounting format allows you to maintain multiple divisions, regions or companies within the same database. And customisable reports and financial statements let you present the numbers in virtually any format required by your company or business partners.
General Ledger also helps you maintain accuracy. Error correction capabilities let you make adjustments without compromising accounting integrity. Flexible entry lets you post to the correct General Ledger period, whether its current, prior or future. And broad secure inquiry access allows designated employees inside and outside of the accounting department to view the numbers without tampering with them.
Following is a detailed list of the features General Ledger offers to help you manage every fiscal detail with textbook precision.

Account tracking

• Format General Ledger account ID's with up to 25 alphanumeric characters.
• Track multiple companies, departments, divisions etc. in the same database by adding up to three account prefixes and one account suffix to base accounts.
• Define different period-end dates and year-end dates for each company, department, division etc as your organisational structure requires.
• Define each account with one of 12 account types to facilitate financial statement design and ratio analysis (for example, current assets, current liability, other income).
• Store 23 periods of previous activity and six periods of future activity .
• Simultaneously track accrual and cash accounting.
• Track debit activity for cash flow reporting.
• Add up to 250 user-defined data fields to track additional account information.
• Restrict the General Ledger accounts that can be used in other modules (for example, only allow Accounts Payable control accounts to be used in Accounts Payable).
• Define partners for tracking joint venture ownership percentages.
• Store a secondary account ID (for example, the parent companies account) on each General Ledger account.

Entry and processing

• Automatically or manually update transactional activity from other Sage Timberline accounting modules.
• Automatically or manually assign batch numbers for tracing entry sources.
• Use up to 99 journals for classifying entries.
• Keep previous periods open while processing in the current period.
• Open and close periods as needed (security permitting).
• Open and close periods independently by company, department, division, etc.
• Edit prior period and prior year transactions (security permitting).
• Process auto-recurring entries weekly, monthly, quarterly, semi-annually or annually.
• Enter adjustment transactions for the current period that will be reversed automatically in the next period.
• Automatically allocate expenses based on pre-defined percentages.
• Recover and/or escalate tenant charges in Property Management using stores actual expenses or budgets.
• Force journal entries to balance by company, department, division, etc. before exiting an entry session.
• Summarise transactions with similar attributes.
• Copy the chart of accounts to expedite the set-up of another company, division, etc.

Budgeting

• Define up to ten budgets per year for each account.
• Create budgets for an unlimited number of future years.
  Optionally enter budgets on a quarterly basis.
• Copy previous budgets or activity into your working budget.
• Use formulas to modify existing budgets or to create new ones.

Inquiry

• Choose from four pre-designed General Ledger inquiries (for example, the Account inquiry and Budget Information inquiry).
• Drill down on summary information to view supporting detail (for example, click in a General Ledger expense account to view underlying Accounts Payable transactions).
• Apply conditions to display only the information you want to see.
• View and insert electronic notes and file attachments.
• Insert columns of data on-the-fly to quickly access additional information.
• Modify any of the more than 100 inquiries contained in a complete Sage Timberline Accounting Extended system, or create new inquiries using the Sage Timberline Accounting Inquiry Designer.

Reporting

• Choose from 16 pre-designed General Ledger reports to calculate and print information at any time (for example, Trial Balance, Current Ledger, and Year-To-Date Ledger).
• Apply conditions and ranges to print exactly the information you need.
• Modify nearly all of the more than 500 reports contained in a complete Sage Timberline Accounting Extended system, or create new reports using the Sage Timberline Accounting Report Designer.

Financial statements

• Modify General Ledger's default financial statements or create new ones using Sage Timberline Accounting's Financial Statement Designer.
• Define the contents of each column and line.
• Perform custom calculations on financial data, such as liquidity ratio's.
• Compare companies, regions, divisions, properties, etc. (GL account prefixes) side-by-side in columnar format.
• Create multiple financial statement formats for each company, region, division, property, etc.
• Produce consolidated or comparative financial statements for either related or non-related fiscal entities.
• Produce prorated financial statements based on a partner's ownership interest.
• Produce reports using the latest numbering scheme of joint venture partners, lending institutions or government agencies.
• Cut, copy and paste information from one financial statement to another.
• Print statements for current and prior periods.

Additional features

• Automatically generate due-to and due-from transactions to keep separate companies, divisions, etc. in balance (intercompany accounting).
• Edit entries after they've been posted (security permitting).
• Enter electronic notes to document information on accounts and transactions.
• Attach other files (for example, spreadsheets or word processing documents) to accounts and transactions.
• Define security rights by user or group.
• Customise the toolbar for quick push-button direct access to specific financial statements, reports, inquiries and tasks.
• Change onscreen descriptions to match your companies standard terminology.
• Set up macros for unattended processing of predefined tasks.
• Import transactions and budgets from other applications.

General Ledger is one of the many applications offered by the Sage Timberline Accounting Suite, Sage Timberline's fully integrated accounting software system for construction and property management firms. Designed for the 32-bit multitasking environments of Windows XP, and featuring Client/Server SQL database technology, Sage Timberline Accounting gives you the tools to make better decisions, increase productivity and, ultimately, build profits.

For further information, brochures or demonstrations of the Sage Timberline Accounting line of products, feel free to contact us.
Details can be found on the contact page.